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Misplaced confidence leads to information leaks and alterations

Publisher
NSW Independent Commission Against Corruption
Date published
January 2021

Relevant impacts: Security impact, reputational impact, government outcomes impact and human impact

A public servant altered her entity's records to help a friend transfer a motor vehicle registration in exchange for a financial benefit. She also provided wording for a false statutory declaration to facilitate the transfer and gave instructions on how to make sure she would be the customer service officer who dealt with the transaction.

The woman also disclosed personal information in exchange for financial benefits, and shared sensitive financial information with friends and family. NSW ICAC found that the fraud occurred, in part, because the entity had misplaced confidence in the effectiveness of its controls.

Related countermeasures

Make sure a manager, independent person or expert oversees actions and decisions. Involving multiple people in actions and decisions increases transparency and reduces the opportunity for fraud.

Audit logging is system-generated audit trails of staff, client or third-party interactions that help with fraud investigations.

Randomly allocate requests or claims to staff for processing. This removes the option for staff to select which claims to process.

Train and support staff to identify red flags to detect fraud, know what to do if they suspect fraud and know how to report it. Fraudsters can take advantage if staff and contractors are not aware of what constitutes fraud and corruption.

Fraud detection software programs automatically analyse data to detect what is different from what is standard, normal or expected and may indicate fraud or corruption.

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